- #Outlook 365 delete emails older than how to
- #Outlook 365 delete emails older than pdf
- #Outlook 365 delete emails older than archive
- #Outlook 365 delete emails older than free
Step 2: Select an irrelevant email and open it. Step 1: Open Outlook web and sign in using Microsoft account credentials. In this post, I will mention the steps for the Outlook web version. Let’s get started.ĭownload Microsoft Outlook Create Auto-Delete Rule from the Emailįirst, the Rules function is only available on Outlook Windows/Mac app and Outlook Web. The post will also cover another Outlook bonus trick to unsubscribe irrelevant emails from one place. In this post, we will guide you through the Outlook Rules function, and we will create some rules to auto-delete and auto-archive emails from Outlook.
#Outlook 365 delete emails older than archive
With Rules, one can create multiple automation to move certain emails to archive or delete the mails section.
Another useful addition is Outlook Rules.
#Outlook 365 delete emails older than pdf
Available in PDF and EPUB formats (suitable for iBooks) or for Amazon Kindle.Microsoft does offer Focused Inbox function, but it’s limited to filtering out relevant emails for the user.
#Outlook 365 delete emails older than how to
But I was glad that I found this one.įollow Tony on Twitter to know more about how to manage Office 365? Find what you need to know in “Office 365 for IT Pros”, the most comprehensive eBook covering all aspects of Office 365. Who has the patience or the time to investigate every setting in OWA Options? I don’t.
The problem with features buried deep in a list of options is that most users never find them. Few messages need to be kept for extended periods and if items are needed for compliance purposes, they are probably on hold (or should be).
#Outlook 365 delete emails older than free
Cleaning is GoodĮven if you are not under pressure to free space in your mailbox, it is still a good idea to have a regular clean-out. Before you do, read this article and review the comments in the Microsoft Technology Community. Users will not be able to recover messages after the retention period elapses, but administrators can run content searches to find and recover items if necessary.Īlternatively, you can investigate cloud-based backups for Exchange. This has always been the case and if you are uncomfortable with this situation, you can put mailboxes on hold to force Exchange to keep the data. Given the sheer number of mailbox databases running inside Exchange Online, it is unreasonable to expect Microsoft to take traditional backups. Once the retention period elapses, the messages are irrecoverable because Microsoft does not take backups for Exchange Online. During this period, you can recover messages using the Recover Deleted Items feature available in OWA or Outlook. Instead, they go into the Deletions sub-folder under Recoverable Items and stay there for between 14 and 30 days, depending on the deleted items retention period configured for the mailbox. Permanent removal means that the items do not go into the Deleted Items folder. While OWA does not tell you this, it is reasonable to assume this will reclaim at least 0.5 GB.įigure 3: The warning about permanent removal (image credit: Tony Redmond) Recoverable Items Cleaning out messages older than 12 months will remove 3,583 items. For instance, in Figure 2 we see that my Inbox occupies 1.26 GB for 6,959 messages. To decide how best to free up space, you select individual folders and then look at the clean-up options proposed by OWA. The difference is that OWA excludes many of the utility folders found in user mailboxes (like the Audits folder) and only lists those that hold user data. You can get a similar view with PowerShell: C:\> Get-MailboxFolderStatistics -Identity TRedmond | Format-Table Name, ItemsInFolder, FolderSize Cleaning Upīefore you can do anything, OWA enumerates the folders in your mailbox and calculates how much space each folder occupies, with Deleted Items and Junk Email at the top of the list. The feature is unique to OWA and does not appear in Outlook desktop or the mobile clients. At least, no one from Microsoft said anything about it at the recent Ignite conference, I can find no documentation online, and it is not listed in the Office 365 Roadmap. Figure 1: OWA Options reveals “Clean up mailbox” (image credit: Tony Redmond)